Tenant Information

Applying for a Robert Ellis Property to Let

When applying to let one of our properties please complete the tenant application forms and return them to your nearest office with the below documents:

DOCUMENTS TO PROVIDE:

1 X PROOF OF CURRENT ADDRESS (UTILITY BILL, BANK STATEMENT)
3 MONTHS COPY BANK/BUILDING SOCIETY STATEMENTS AND PAYSLIPS OR RELEVANT FUNDING LETTER
1 X PHOTOGRAPHIC IDENTIFICATION (UK OR IRISH PASSPORT)
1x DRIVING LICENCE AND ACCOMPANYING DOCUMENT (LIST AVAILABLE ON REQUEST)

1 X NON-UK PASSPORT/BIOMETRIC RESIDENCY CARD AND GOVERNMENT SHARE CODE

Please be aware that any/all adults aged 18 or over must complete this application form to apply for a property with Robert Ellis.

Once we have received your application these will be put forward to the landlord. NB incomplete forms/missing documents will not be submitted to the landlord.

If the landlord accepts your application, we will send you a ‘holding deposit form’ which will need to be signed and returned to the office, shortly after this has been received a holding deposit equivalent to one week’s rent will then be due to proceed to referencing. Once we have your holding deposit, current legislation stipulates that the necessary paperwork should be completed within 15 days, or such longer period as might be agreed.

If there are any questions, please don’t hesitate to contact me

NEW ASSURED SHORTHOLD TENANCIES (ASTs) SIGNED ON OR AFTER 1 JUNE 2019

Holding Deposit (per tenancy):

One week’s rent: This is to reserve a property. Please note: This will be withheld if any relevant person (including
any Guarantor(s) withdraw from the tenancy, fail a right to rent check, provide materially significant false or
misleading information, or fail to sign their tenancy agreement (and/or Deed of Guarantor) within 15 calendar days
(or other Deadline for Agreement as mutually agreed in writing).

Security Deposit (per tenancy. Rent under £50,000 per year):

Five weeks’ rent: This covers damages or defaults on the part of the tenant during the tenancy.

Unpaid Rent:

Interest at 3% above the Bank of England Base Rate from the Rent Due Date until paid, in order to pursue non-
payment of rent. Please Note: This will not be levied until the rent is more than 14 days in arrears.

Lost Key(s) or Other Security Device(s):

Tenants are liable to the actual cost of replacing any lost key(s) or other security device(s). If the loss results in locks
needing to be changed, the actual costs of a locksmith, new lock and replacement keys for the tenant, Landlord or
any other persons requiring keys will be charged to the tenant. If extra costs are incurred there will be a charge of
£15 per hour (inc VAT) for the time taken replacing lost key(s) or other security device(s).

Variation of Contract (Tenant’s Request):

£50 (inc VAT) per agreed variation: To cover the costs associated with taking Landlord’s instructions as well as the
preparation and execution of new legal documents.

Change of Sharer (Tenant’s request):

£50 (inc VAT) per replacement Tenant or any reasonable costs incurred if higher: To cover the costs associated
with taking Landlord’s instructions, new tenant referencing and “Right to Rent” checks, deposit registration as well
as the preparation and execution of new legal documents.

Early Termination (Tenant’s Request):

Should the tenant wish to leave their contract early, they shall be liable to the Landlord’s costs in re-letting the
property as well as all rent due under the tenancy until the start date of the replacement tenancy. These costs will
be no more than the maximum amount of rent outstanding on the tenancy.

If you have any questions on our fees, please ask a member of staff.